Student Services Resources
UW-Madison is a large campus with many resources available to students, faculty, and staff.
With so many different resources, it can be challenging to navigate eligibility and know where to go for what.
This page provides an extensive list of resources for students, faculty, and instructors.
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Key Dates – Graduate
Key Dates – Graduate
Semester: Fall 2025 – Grad Degrees
- Aug. 25 – Fall Degree Window Period begins*
- Sep. 02 – Fall Degree Window Period deadline*
- Sep. 02 – Dissertator Eligibility for Fall 2025
- Nov. 28 – Request for all Master’s and Doctoral Degree Warrants
- Dec. 19 – Master’s Degree Deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/masters-guide/ - Dec. 21 – Doctoral Degree Deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/doctoral-guide/
Semester: Spring 2026 – Grad Degrees
- Dec. 22 – Spring Degree Window Period begins*
- Jan. 16 – Spring Degree Window Period deadline for master’s students*
- Jan. 16 – Dissertator Eligibility for spring 2026
- Jan. 19 – Spring Degree Window Period deadline for doctoral students*
- Apr. 17 – Request for all Master’s and Doctoral Degree Warrants
- May 8 – Master’s Degree Deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/masters-guide/ - May 10 – Doctoral Degree Deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/doctoral-guide/
Semester: Summer 2026 – Grad Degrees
- May 11 – Summer Degree Window Period begins*
- Jun. 12 – Summer Degree Window Period deadline for master’s students*
- Jun. 12 – Dissertator Eligibility for summer 2026
- Jun. 14 – Summer Degree Window Period deadline for doctoral students*
- Jul. 31 – Request for all Master’s and Doctoral Degree Warrants
- Aug. 21 – Master’s Degree deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/masters-guide/ - Aug. 23 – Doctoral Degree Deadline. Degree candidates must complete all
steps: https://grad.wisc.edu/current-students/doctoral-guide/
Semester: Fall 2026 – Grad Degrees
- Aug. 24 – Fall Degree Window Period begins*
- Sep. 1 – Fall Degree Window Period deadline*
- Sep. 1 – Dissertator Eligibility for fall 2026
*Important Note: The “Window Period” is the time between the end of one degree period and the beginning of the next. You must have been registered for the previous semester (Fall, Spring, or Summer). If all degree requirements are met by the end of the window period, your degree will be granted for the following semester. However, you will not have to register or pay fees for the next semester.
Notes: Dates listed above are from the Degree Deadlines page linked from the Deadlines page of the Grad School website. For additional deadlines, see:
- the Office of the Registrar’s Enrollment Dates and Deadlines page
- the Grad School Masters Guide, Graduate School Degree and Dissertator Eligibility Deadlines table
- the Grad School Doctoral Guide, Graduate School Degree and Dissertator Eligibility Deadlines table
Department Information, Forms, Handbooks, & Other Resources
Department Information, Forms, Handbooks, & Other Resources
Please note: The forms listed below are specific to departments in Russell Labs (Entomology, Plant Pathology, Forest & Wildlife Ecology). If you need approval through another department (Ex: enroll in research credits under supervision of a Zoology professor), please contact a representative from that department.
We recommend using the “Fill and Sign” feature in Adobe Acrobat to fill out PDFs and request electronic signatures.
For Word docs, right-click the link and choose “Save Link As” from the popup menu.
Click the links below to jump to the section you want to read.
Undergraduate Forms
All Undergraduate Majors
- DARS Exception Request
- Request an exception to curricular requirements in Degree Audit Reporting System (DARS).
- Requests will be routed to the appropriate department curriculum committee. If approved, these changes will be reflected in your degree audit.
- Contact your academic advisor with any questions.
- Enrollment Hold Release
- Remove “Must Consult with CALS Advisor” hold on enrollment
Entomology
- Entomology B.S. – Independent Study Agreement
- Set up an agreement with a professor to receive research credits.
- Follow instructions on the form.
- Entomology B.S. – Capstone Agreement
- Set up a capstone project with an Entomology professor.
- Form must be submitted to Academic Advising Manager to code into DARS/count towards degree requirements.
Forest and Wildlife Ecology
- F&WE Forest Science B.S. – Independent Study Agreement
- Set up an agreement with a professor to receive research credits. Follow instructions on the form.
- F&WE Forest Science B.S. – Internship Agreement
- Document internship experience and allow access to F&W ECOL 390: Learning to Action – Professional Development OR Independent Study credits.
- F&WE Forest Science B.S. – Course Planning Guide – See advisor for latest version
- This guide is designed for Forest Science majors to assist in planning coursework for future semesters.
- It is meant to complement information found in the Degree Audit Reporting System (DARS), Guide, and Course Search & Enroll tools.
- Should not be used a substitute for meeting with your academic and faculty advisors.
- F&WE Wildlife Ecology B.S. – Independent Study Agreement
- Set up an agreement with a professor to receive research credits.
- Follow instructions on the form.
- F&WE Wildlife Ecology B.S. – Internship Agreement
- Receive credit for internship experience in Wildlife Ecology through F&W ECOL 399.
- Must have approval from site supervisor and receive grade from F&WE faculty member.
- F&WE Wildlife Ecology B.S. – Internship Evaluation
- Show progress in internship experience and receive grade in F&W ECOL 399 from F&WE faculty member.
- F&WE Wildlife Ecology B.S. – Wildlife Ecology Course Planning Guide – See advisor for latest version
- This guide is designed for Wildlife Ecology majors to assist in planning coursework for future semesters. It is meant to complement information found in the Degree Audit Reporting System (DARS), Guide, and Course Search & Enroll tools.
- Should not be used a substitute for meeting with your academic and faculty advisors.
Plant Pathology
- Plant Pathology B.S. – Independent Study Agreement
- Set up an agreement with a professor to receive research credits.
- Follow instructions on the form.
- Plant Pathology B.S. – Capstone Agreement
- Set up a capstone project with a Plant Pathology professor.
- Form must be submitted to Academic Advising Manager to code into DARS/count towards degree requirements.
Graduate Forms
Certification Forms
The “Certification Form”, otherwise known as a Program of Study, is a document signed by your committee certifying that your program of study meets minimum requirements set by the program and that we are documenting the approval of any prior coursework with the UW Graduate School.
After forming your thesis/dissertation committee, completing this form should be your first milestone of graduate study. It should be completed after you have held your first committee meeting, generally by the end of your first year as a graduate student. Your faculty advisor and committee members are responsible for advising you on program requirements and course selection.
- Entomology:
- Forest & Wildlife Ecology:
- Plant Pathology:
Handbooks
- Entomology:
- Forest & Wildlife Ecology:
- Plant Pathology:
Miscellaneous Forms
Form Name | Applies to These Departments | Applies to These Programs |
---|---|---|
Annual Progress Report | All three departments | Ph.D. |
Mentorship Progress Report | All three departments | Ph.D. |
Course Substitution Form | All three departments | M.S. and Ph.D. |
Course Waiver Form | All three departments | Graduate Programs |
External Committee Member Request Form | All three departments | Graduate Programs |
Qualifying Exam | Wildlife Ecology | Ph.D. |
Warrant Request 1 | All three departments | Graduate Programs |
1 Request warrants (MS, prelim, or final PhD).Try to do this a minimum of 4 weeks before your defense date!
- The web form initially comes to the Russell Labs Hub staff.
- Hub staff will then request your warrant from the Graduate School.
- Once the Grad School generates the warrant, you will be able to circulate it for signatures digitally.
- Instructions for tracking digital signatures and warrant submission
Sortable List of Resources
Sortable List of Resources
Tips:
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New Student Information
New Student Information
Graduate Students
Welcome New Graduate Students!
For a complete list of program requirements, please review the Handbooks and Forms for your department listed in the Department Information, Forms, Handbooks, & Other Resources accordion panel above.
Additional Information:
- Administrative Hub staff list
- Building Info
- Computing How-to’s
- Conference Room Reservations
- Policies, procedures, and other info
Questions:
- General questions: contact your assigned faculty advisor (if you don’t know who this is, look in your student center) or the major chair.
- Issues with advising holds or need authorization for independent study: contact the Department Administrator.