What is Workday?
Workday is the campus financial, grants, payroll, and HR software. It replaced the Human Resource System (HRS) and Shared Financial System (SFS).
UW faculty and staff use Workday to:
- Access payroll and benefits information
- Enter and track professional development
- Submit travel reimbursement requests
- Complete other employment-related tasks
Click these links to jump to the various page sections:
Links
Main Workday Login:
Login via the Workday tile on MyUW
CALS:
How-to’s
Financial Area
- Budgets, How to View Budgets in Workday
- Expense Report, How to Check the Status of a Submitted Expense Report
- Expense Report, How to Create and Edit – Employee
- Funding Strings, How to Translate Into Workday Worktags
- p-card Transactions, How to Reconcile
- p-Card Transactions, How to Reconcile (Video)
- Reimbursement, How to Request for Yourself
- SFS to Workday Crosswalk (cross-reference table)
- ShopUW+, Assigning ShopUW+ Cart to PI – Workaround
- ShopUW+, “Deliver-To” Address
- ShopUW+, How to Place Orders
- WISER to Workday Crosswalk (cross-reference table)
Grants Area
HR Area
- HR Guides for Employees -includes info on Workday
- Flexible Work Arrangements (formerly Remote Work Agreements)
Payroll Area
Training
Online Training
- Workday full training course catalog
Key Changes from the Previous Systems
Department UDDS Codes will be dropped:
- UDDS codes such as “073600,” “074800,” and “076400” have been phased out.
- WorkDay does not use these codes.
New Terms:
- Workday has its own naming conventions.
Shifts in Workloads:
- You may work with a different contact in the RL Hub.
Funding Must be Accurate from the Beginning
- Previously we relied on cost transfers to fix funding issues afterwards.
- That isn’t be a viable option in Workday.
You Must Craft Your Own Financial Justifications
Transactions such as p-cards and e-reimbursements route directly to the Central Audit Team for review.
Russell Labs Hub staff can no longer edit the business justifications for you.
See the Financial Justification Examples KB doc for sample justifications and recommended attachments.
Other Changes
| Audience | What’s Changing |
|---|---|
| Faculty and staff | How current employees apply for a UW Position |
| Faculty and staff who hire students | Student hourly hiring process |
| Managers who onboard new employees | New employee onboarding |
Future Updates
- Hub staff send updates via the department mailing lists.