HR Area Home
HR
Supports
Faculty, staff, and students in the departments of Entomology, Forest and Wildlife Ecology, and Plant Pathology; Hub staff.
Services
Services include recruitment, payroll, compensation, onboarding, offboarding, benefits, employee relations issues, and employee visa processing.
Important Service Change
Effective Friday November 1, 2024, questions and service requests on HR matters should be emailed to: hr@russell.wisc.edu
Common requests include:
- Position/hiring requests
- Employee job changes
- Recruitment updates
- Paycheck and benefits questions
The hr@russell.wisc.edu email address is monitored daily.
We will respond as soon as we can, but please allow at least three business days for a reply.
Staff
-
Department Administrator/HR Manager/Administration ManagerSupports: All of Russell Labs.284D Russell Labs
In the office:
Tue – Fri 8:30 am – 4:30 pmRemote:
Mon 8:30 am – 4:30 pm
Resources
List of Tasks
| Task | Area - links to area homepage w/contact info except Self Serve) | Contacts/Additional Info |
|---|---|---|
| Academic policy advisement, university and college, undergraduate | Student Services | Allee Hochmuth |
| Admissions processing, applicant review (graduate) | Student Services | Emily Laabs |
| Advising, graduate | Student Services | Emily Laabs; Faculty advisor and Committee |
| Advising, undergraduate | Student Services | Allee Hochmuth |
| Advisor Note System, maintaining notes on undergraduate students | Student Services | Allee Hochmuth |
| Airfare, hotel reservations for guests (non-employees) | Administration | Elizabeth Burkhalter (Ento, PP); Carolyn Rindahl (FWE) |
| Airfare, hotel reservations for UW employees | Self Serve | Self-serve; host PI/Dept, or individuals. Concur System If questions arise with reservations, contact Amber |
| Benefits eligibility, enrollment and consulting | HR/Payroll | hr@russell.wisc.edu |
| Building and facilities management | Facilities & Instrumentation | Tim Lorenz |
| Budget management | Grants | Self-serve through WISER or meeting with Finance staff |
| Cancel courses | Student Services | Allee Hochmuth |
| Capstone agreements, undergraduate | Student Services | Allee Hochmuth |
| Career counseling, undergraduate | Student Services | Allee Hochmuth |
| Compliance, employee | HR/Payroll | hr@russell.wisc.edu |
| Compliance, grants | Grants | Laurie Luther; Mariah Allen |
| Conference room reservations | Self Serve | View conference room calendars here. Book conference rooms with Outlook 365 or Outlook. |
| Copying - how to use the copier | Russell Labs IT | IT Staff How-to: Scanning to and from USB/Flash Drive |
| Copying - making copies | Self Serve | Self-serve |
| Cost Share | Financial Services | Pre-Award: Mariah Allen (FWE); Laurie Luther (Ento, PP); Post-Award: Alyson Amenda |
| Courier services/shipping | Facilities & Instrumentation | Tim Lorenz |
| Course attributes, assigning | Student Services | Allee Hochmuth |
| Course evaluations, executing (AEFIS) | Student Services | Allee Hochmuth |
| Course waitlists, managing | Student Services | Allee Hochmuth |
| Curriculum management, graduate | Student Services | Emily Laabs |
| Curriculum management, undergraduate (covers Guide editing, course proposals, program changes) | Student Services | Allee Hochmuth |
| DARS evaluations, undergraduate | Student Services | Allee Hochmuth Includes advising students on time to degree completion, and coordinating exceptions to curriculum in consultation with program faculty |
| Tuition payments - via department or 3rd party | Financial Services | Alyson Amenda |
| Deposits, cash and check (to 136 accounts) | Financial Services | Financial Services Staff |
| Deposits, gift check (to UW Foundation and 233 accounts) | Financial Services | Financial Services Staff |
| Direct Payments (DPs) | Financial Services | Financial Services Staff |
| Driver authorizations, State vehicle | Campus Business Services - More Info | |
| ECC and ECRT effort (on-line work effort reporting) | Alyson Amenda | |
| Email lists for departments, subscriptions | Russell Labs IT | IT Staff |
| Employee conflict, health/wellness, trainings and compliance | HR/Payroll | hr@russell.wisc.edu |
| Employee funding | HR/Payroll | Financial Services Staff, Alyson Amenda, Elyce Rodrigues |
| Employment information and consulting | HR/Payroll | hr@russell.wisc.edu |
| Employment termination | HR/Payroll | hr@russell.wisc.edu |
| Events - in Advance of scheduling | Financial Services | |
| Expense reimbursement policy and approvals | Financial Services | Financial Services Staff |
| Faculty/academic staff leave reporting and requests | HR/Payroll | hr@russell.wisc.edu |
| Fee for service account requests (136 accounts) | Financial Services | Amber Oberdeck; Elyce Rodrigues |
| Fellowships (Graduate) - includes WDGF and SciMed GRS | Student Services | Emily Laabs; Alyson Amenda; Margaret Webster |
| Fleet vehicles - funding | Financial Services | Financial Services Staff |
| Fleet vehicles - general info and reservations | Self Serve | Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system) |
| Funding, employee | HR/Payroll | hr@russell.wisc.edu |
| Gift check deposits (to UW Foundation and 233 accounts) | Financial Services | Financial Services Staff |
| Grad student employment | HR/Payroll | hr@russell.wisc.edu ; Emily Laabs |
| Grants - post-award: - accounting - expense review - monitoring, reporting and closeout - no-cost extensions - re-budget - subcontracts |
Alyson Amenda | |
| Grants - pre-award: - proposal assistance and review - Grants.gov proposal submissions - proposal budget review |
Grants | Laurie Luther – Plant Path, Entomology customers Mariah Allen – FWE customers |
| Growth chambers | Facilities & Instrumentation | Tim Lorenz |
| Handbooks and forms for academic programs (Graduate) | Student Services | Emily Laabs |
| Health/wellness, employee | HR/Payroll | hr@russell.wisc.edu |
| Hire requests, student hourly and TE | HR/Payroll | hr@russell.wisc.edu |
| Independent Study Agreements, undergraduate | Student Services | Allee Hochmuth |
| Instagram account, Russell Labs, maintain | Student Services | Allee Hochmuth |
| Instrument shop | Facilities & Instrumentation | Tim Lorenz |
| Internship placements, Forest Science, tracking and reporting | Student Services | Allee Hochmuth |
| Keys | Facilities & Instrumentation | Tim Lorenz |
| Leave reporting and requests, faculty/academic staff | HR/Payroll | hr@russell.wisc.edu |
| Lost and Found | Facilities & Instrumentation | Tim Lorenz |
| Mail, mailroom | Facilities & Instrumentation | Tim Lorenz |
| Major declaration, single and double, undergraduate | Student Services | Allee Hochmuth Includes declaring new students in the major and advising on time to degree completion |
| Milestones, track student milestones and progress towards degree (Graduate) | Student Services | Emily Laabs |
| Name plates for doors | Facilities & Instrumentation | Submit service request via Facilities form. |
| No Cost Extension (NCE) and re-budget requests (Post-Award) | Financial Services | |
| Online course updates (Undergraduate and Graduate) | Student Services | Allee Hochmuth |
| Order office supplies | Self Serve | Self-serve; staff can order their own office supplies via ShopUW+. |
| Packages, receiving in Russell Labs, shipping from Russell Labs | Facilities & Instrumentation | Tim Lorenz |
| Parking permits, renewal - Dept of Lab vehicle | Administration | Administrative Assistant |
| Payment to Individual Reports (PIRs) | Financial Services | Financial Services Staff |
| Photocopying - copier use and questions | Russell Labs IT | IT Staff How-to: Scanning to and from USB/Flash Drive |
| Photocopying - making copies | Self Serve | Self-serve |
| Printer, office or lab - paper | Russell Labs IT | IT Staff |
| Printer, office or lab - toner - ordering, installing | Self Serve | Order through ShopUW+. Russell IT only handles toner for the shared Sharp color copier/printers. |
| Program Certification/Program of Study - Graduate | Student Services | Emily Laabs |
| Purchasing card applications and management | Financial Services | Financial Services Staff |
| Qualifying exams | Student Services | Emily Laabs |
| Recruitment (Employee) | HR/Payroll | hr@russell.wisc.edu |
| Recruitment (Graduate) | Student Services | Emily Laabs |
| Registration, conference | Self Serve | Self-serve; use pcard or e-reimbursement. |
| Reimbursement, travel expense, procedures and approvals | Financial Services | Financial Services Staff |
| Remission, tuition | HR/Payroll | Emily Laabs |
| Requisitions, purchase orders (>$5000) | Financial Services | Financial Services Staff |
| Reservations, classroom | Administration | Elizabeth Burkhalter; Allee Hochmuth (backup) |
| Reservations, conference room | Self Serve | View conference room calendars here. Book conference rooms with Outlook 365 or Outlook. |
| Schedule of classes (FKA Timetable) | Student Services | Allee Hochmuth |
| Scholarship nomination process, undergraduate, assistance | Student Services | Allee Hochmuth |
| ShopUW+ | Self Serve/Financial Services | Self-serve; staff can order their own office supplies per PI approval with funding source via ShopUW+, and will need to route for approval from Financial Services Staff |
| SOAR activity management | Student Services | Allee Hochmuth Includes evaluating Advanced Placement scores, transferring credit equivalencies, advising students on appropriate First-year Interest Groups (FIGS) and liaising with appropriate campus offices as necessary (Registrar's Office, International Student and Scholars Services, CALS Academic Affairs, etc.) |
| Student employment, Grad | HR/Payroll | hr@russell.wisc.edu |
| Student employment, Undergrad | HR/Payroll | hr@russell.wisc.edu |
| Student enrollment permissions, graduate | Student Services | Emily Laabs |
| Student enrollment permissions, undergraduate | Student Services | Allee Hochmuth |
| Student hourly and TE hire requests | HR/Payroll | hr@russell.wisc.edu |
| Student Information System (SIS) updates | Student Services | Allee Hochmuth |
| Student recruitment, undergraduate | Student Services | Allee Hochmuth Includes participate in campus recruitment events |
| Supplies, order office supplies (Hub only) | Self Serve | Self-serve; staff can order their own office supplies via ShopUW+ and will need approval from Alyson. |
| Telephone lines (VoIP setup) | Russell Labs IT | IT Staff |
| Timesheet entry and approval issues | HR/Payroll | hr@russell.wisc.edu |
| Timetable | Student Services | Allee Hochmuth |
| Trainings, employee | HR/Payroll | hr@russell.wisc.edu |
| Travel expense reimbursement procedures and approvals | Financial Services | Financial Services Staff |
| Tuition payments - via department or 3rd party | Alyson Amenda | |
| Tuition remission | HR/Payroll | Emily Laabs |
| Undergraduate advising | Student Services | Allee Hochmuth |
| Undergraduate curriculum | Student Services | Allee Hochmuth |
| Undergradute listserves, manage | Student Services | Allee Hochmuth |
| Vehicles, department | Facilities & Instrumentation | Facilities and Instrumentation Staff |
| Vehicles, fleet - funding | Financial Services | Financial Services Staff Margaret Webster |
| Vehicles, fleet - general info and reservations | Self Serve | Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system) |
| Visa application processing and consulting | HR/Payroll | hr@russell.wisc.edu |
| VoIP lines | Russell Labs IT | IT Staff |
| Waitlists, managing | Student Services | Allee Hochmuth |
| Warrants, graduate students | Student Services | Emily Laabs |
| Task | Area - links to area homepage w/contact info except Self Serve) | Contacts/Additional Info |