Academic policy advisement, university and college, undergraduate |
Student Services |
Allee Hochmuth |
Admissions processing, applicant review (graduate) |
Student Services |
Emily Laabs |
Advising, graduate |
Student Services |
Emily Laabs; Faculty advisor and Committee |
Advising, undergraduate |
Student Services |
Allee Hochmuth |
Advisor Note System, maintaining notes on undergraduate students |
Student Services |
Allee Hochmuth |
Airfare, hotel reservations for guests (non-employees) |
Administration |
Elizabeth Burkhalter (Ento, PP); Carolyn Rindahl (FWE) |
Airfare, hotel reservations for UW employees |
Self Serve |
Self-serve; host PI/Dept, or individuals. Concur System If questions arise with reservations, contact Financial Services Staff |
Benefits eligibility, enrollment and consulting |
HR/Payroll |
hr@russell.wisc.edu |
Building and facilities management |
Facilities & Instrumentation |
Tim Lorenz |
Budget management |
Grants |
Self-serve through WISER or meeting with Finance staff |
Cancel courses |
Student Services |
Allee Hochmuth |
Capstone agreements, undergraduate |
Student Services |
Allee Hochmuth |
Career counseling, undergraduate |
Student Services |
Allee Hochmuth |
Compliance, employee |
HR/Payroll |
hr@russell.wisc.edu |
Compliance, grants |
Grants |
Laurie Luther; Mariah Allen |
Conference room reservations |
Self Serve |
View conference room calendars here. Book conference rooms with Outlook 365 or Outlook. |
Copying - how to use the copier |
Russell Labs IT |
IT Staff How-to: Scanning to and from USB/Flash Drive |
Copying - making copies |
Self Serve |
Self-serve |
Cost Share |
Financial Services |
Pre-Award: Mariah Allen (FWE); Laurie Luther (Ento, PP); Post-Award: Alyson Amenda |
Courier services/shipping |
Facilities & Instrumentation |
Tim Lorenz |
Course attributes, assigning |
Student Services |
Allee Hochmuth |
Course evaluations, executing (AEFIS) |
Student Services |
Allee Hochmuth |
Course waitlists, managing |
Student Services |
Allee Hochmuth |
Curriculum management, graduate |
Student Services |
Emily Laabs |
Curriculum management, undergraduate (covers Guide editing, course proposals, program changes) |
Student Services |
Allee Hochmuth |
DARS evaluations, undergraduate |
Student Services |
Allee Hochmuth
Includes advising students on time to degree completion, and coordinating exceptions to curriculum in consultation with program faculty |
Tuition payments - via department or 3rd party |
Financial Services |
Alyson Amenda |
Deposits, cash and check (to 136 accounts) |
Financial Services |
Financial Services Staff |
Deposits, gift check (to UW Foundation and 233 accounts) |
Financial Services |
Financial Services Staff |
Direct Payments (DPs) |
Financial Services |
Financial Services Staff |
Driver authorizations, State vehicle |
|
Campus Business Services - More Info |
e-Reimbursements |
Financial Services |
Financial Services Staff |
ECC and ECRT effort (on-line work effort reporting) |
|
Alyson Amenda |
Email lists for departments, subscriptions |
Russell Labs IT |
IT Staff |
Employee conflict, health/wellness, trainings and compliance |
HR/Payroll |
hr@russell.wisc.edu |
Employee funding |
HR/Payroll |
Financial Services Staff, Alyson Amenda, Elyce Rodrigues |
Employment information and consulting |
HR/Payroll |
hr@russell.wisc.edu |
Employment termination |
HR/Payroll |
hr@russell.wisc.edu |
Events - in Advance of scheduling |
Financial Services |
|
Expense reimbursement policy and approvals |
Financial Services |
Financial Services Staff |
Faculty/academic staff leave reporting and requests |
HR/Payroll |
hr@russell.wisc.edu |
Fee for service account requests (136 accounts) |
Financial Services |
Financial Services Staff |
Fellowships (Graduate) - includes WDGF and SciMed GRS |
Student Services |
Emily Laabs; Alyson Amenda; Margaret Webster |
Fleet vehicles - funding |
Financial Services |
Financial Services Staff |
Fleet vehicles - general info and reservations |
Self Serve |
Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system) |
Funding, employee |
HR/Payroll |
hr@russell.wisc.edu |
Funding Questions – funds 136, 150, 161, 233 |
Financial Services |
Financial Services Staff |
Gift check deposits (to UW Foundation and 233 accounts) |
Financial Services |
Financial Services Staff |
Grad student employment |
HR/Payroll |
hr@russell.wisc.edu ; Emily Laabs |
Grants - post-award:
- accounting
- expense review
- monitoring, reporting and closeout
- no-cost extensions
- re-budget
- subcontracts
|
|
Alyson Amenda |
Grants - pre-award:
- proposal assistance and review
- Grants.gov proposal submissions
- proposal budget review
|
Grants |
Laurie Luther – Plant Path, Entomology customers Mariah Allen – FWE customers |
Growth chambers |
Facilities & Instrumentation |
Tim Lorenz |
Handbooks and forms for academic programs (Graduate) |
Student Services |
Emily Laabs |
Health/wellness, employee |
HR/Payroll |
hr@russell.wisc.edu |
Hire requests, student hourly and TE |
HR/Payroll |
hr@russell.wisc.edu |
Independent Study Agreements, undergraduate |
Student Services |
Allee Hochmuth |
Instagram account, Russell Labs, maintain |
Student Services |
Allee Hochmuth |
Instrument shop |
Facilities & Instrumentation |
Tim Lorenz |
Internship placements, Forest Science, tracking and reporting |
Student Services |
Allee Hochmuth |
Keys |
Facilities & Instrumentation |
Tim Lorenz |
Leave reporting and requests, faculty/academic staff |
HR/Payroll |
hr@russell.wisc.edu |
Lost and Found |
Facilities & Instrumentation |
Tim Lorenz |
Mail, mailroom |
Facilities & Instrumentation |
Tim Lorenz |
Major declaration, single and double, undergraduate |
Student Services |
Allee Hochmuth
Includes declaring new students in the major and advising on time to degree completion |
Milestones, track student milestones and progress towards degree (Graduate) |
Student Services |
Emily Laabs |
Name plates for doors |
Facilities & Instrumentation |
Submit service request via Facilities form. |
No Cost Extension (NCE) and re-budget requests (Post-Award) |
Financial Services |
|
Online course updates (Undergraduate and Graduate) |
Student Services |
Allee Hochmuth |
Order office supplies |
Self Serve |
Self-serve; staff can order their own office supplies via ShopUW+. |
P-cards |
Financial Services |
Financial Services Staff |
Packages, receiving in Russell Labs, shipping from Russell Labs |
Facilities & Instrumentation |
Tim Lorenz |
Parking permits, renewal - Dept of Lab vehicle |
Administration |
Administrative Assistant |
Payment to Individual Reports (PIRs) |
Financial Services |
Financial Services Staff |
Payroll, Funding Updates |
Financial Services |
Margaret Webster, Alyson Amenda, Elyce Rodrigues |
Payments, Miscellaneous |
Financial Services |
Financial Services Staff |
Photocopying - copier use and questions |
Russell Labs IT |
IT Staff How-to: Scanning to and from USB/Flash Drive |
Photocopying - making copies |
Self Serve |
Self-serve |
Pre-award Grants |
Grants |
Laurie Luther, Mariah Allen |
Post-award Grants |
Grants |
Margaret Webster, Alex Nelson |
Printer, office or lab - paper |
Russell Labs IT |
IT Staff |
Printer, office or lab - toner - ordering, installing |
Self Serve |
Order through ShopUW+. Russell IT only handles toner for the shared Sharp color copier/printers. |
Program Certification/Program of Study - Graduate |
Student Services |
Emily Laabs |
Project Closeouts |
Grants |
Grant Services Team |
Purchasing card applications and management |
Financial Services |
Financial Services Staff |
Qualifying exams |
Student Services |
Emily Laabs |
Recruitment (Employee) |
HR/Payroll |
hr@russell.wisc.edu |
Recruitment (Graduate) |
Student Services |
Emily Laabs |
Registration, conference |
Self Serve |
Self-serve; use pcard or e-reimbursement. |
Reimbursement, travel expense, procedures and approvals |
Financial Services |
Financial Services Staff |
Remission, tuition |
HR/Payroll |
Emily Laabs |
Requisitions, purchase orders (>$5000) |
Financial Services |
Financial Services Staff |
Reservations, classroom |
Administration |
Elizabeth Burkhalter; Allee Hochmuth (backup) |
Reservations, conference room |
Self Serve |
View conference room calendars here. Book conference rooms with Outlook 365 or Outlook. |
Schedule of classes (FKA Timetable) |
Student Services |
Allee Hochmuth |
Scholarship nomination process, undergraduate, assistance |
Student Services |
Allee Hochmuth |
ShopUW+ |
Self Serve/Financial Services |
Financial Services Staff |
SOAR activity management |
Student Services |
Allee Hochmuth
Includes evaluating Advanced Placement scores, transferring credit equivalencies, advising students on appropriate First-year Interest Groups (FIGS) and liaising with appropriate campus offices as necessary (Registrar's Office, International Student and Scholars Services, CALS Academic Affairs, etc.) |
Sponsored grants and agreements - funds 133 and 144 |
Grants |
Grant Services Team |
Student employment, Grad |
HR/Payroll |
hr@russell.wisc.edu |
Student employment, Undergrad |
HR/Payroll |
hr@russell.wisc.edu |
Student enrollment permissions, graduate |
Student Services |
Emily Laabs |
Student enrollment permissions, undergraduate |
Student Services |
Allee Hochmuth |
Student hourly and TE hire requests |
HR/Payroll |
hr@russell.wisc.edu |
Student Information System (SIS) updates |
Student Services |
Allee Hochmuth |
Student recruitment, undergraduate |
Student Services |
Allee Hochmuth
Includes participate in campus recruitment events |
Supplies, order office supplies (Hub only) |
Self Serve |
Self-serve; staff can order their own office supplies via ShopUW+ and will need approval from Alyson. |
Telephone lines (VoIP setup) |
Russell Labs IT |
IT Staff |
Timesheet entry and approval issues |
HR/Payroll |
hr@russell.wisc.edu |
Timetable |
Student Services |
Allee Hochmuth |
Trainings, employee |
HR/Payroll |
hr@russell.wisc.edu |
Travel expense reimbursement procedures and approvals |
Financial Services |
Financial Services Staff |
Tuition payments - via department or 3rd party |
|
Alyson Amenda |
Tuition remission |
HR/Payroll |
Emily Laabs |
Undergraduate advising |
Student Services |
Allee Hochmuth |
Undergraduate curriculum |
Student Services |
Allee Hochmuth |
Undergradute listserves, manage |
Student Services |
Allee Hochmuth |
Vehicles, department |
Facilities & Instrumentation |
Facilities and Instrumentation Staff |
Vehicles, fleet - funding |
Financial Services |
Financial Services Staff |
Vehicles, fleet - general info and reservations |
Self Serve |
Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system) |
Visa application processing and consulting |
HR/Payroll |
hr@russell.wisc.edu |
VoIP lines |
Russell Labs IT |
IT Staff |
Waitlists, managing |
Student Services |
Allee Hochmuth |
Warrants, graduate students |
Student Services |
Emily Laabs |