Payroll and Benefits Resources

Fields You CAN Change Yourself

Links lead to how-to instructions:

• Primary/Legal Name – caution – changing this name could impact tax forms, particularly your W-2. Your Preferred Name is the one that shows up in Microsoft Outlook and Microsoft Outlook 365.
• Preferred Name
• Home Address
• Release Home Address
• Phone (Home)
• Tax Form Mailing Address 
• Emergency Contact
• Campus Business Email

Fields You CANNOT Change Yourself

Reach Out to Russell Labs HR for Assistance in Changing These Fields:

• Department
• Title
• Office Address
• Primary Office Phone

• Enter “no leave taken”
• Enter time
• Request time off
  • Note: this includes vacation, personal holiday, legal holiday and sick leave.
    • As you progress through the screens, first choose the dates in the calendar picker and click Continue.
    • Next you will choose the overall type of absence. In that screen, Choose Time Off.
    • Next you’ll see a list which lets you choose the specific type of absence. That list includes Vacation, Personal Holiday, Legal Holiday, Sick Leave, and other options.
• Edit time off
• View and print pay slips
• View/change personal information
• View leave balances
• UW System Workday How-to Docs Index

• Enter time

University staff *exempt* employees do not use timesheets in Workday.  – Resource: University Staff Exempt Employees to Stop Using Timesheets in Workday.

• Navigate the Time & Scheduling Hub
• Time:
  • Approve employee’s time
    Edit and approve employee’s time
• Time Off:
  • Approve employee’s time off request
  • Edit and approve employee’s time off request
  • Request time off on behalf of an employee
• Work Schedule:
  • Assign and customize a work schedule
  • View employee’s work schedule
• View My Team Management Dashboard