General News

Important: ShopUW+ Order Confirmation & Delays

The Hub has been made aware of an issue affecting some ShopUW+ orders, where suppliers are not always receiving purchase orders properly, resulting in items not being delivered. While this is not happening with most orders, we’ve seen enough occurrences that we felt it was important to share this information broadly.

After your requisition is approved, you should receive an order confirmation email directly from the supplier. If you do not receive this confirmation within a reasonable timeframe, please refer to the Catalog Suppliers webpage to locate the supplier’s contact information and follow up to ensure your order was received.

Given this issue, we strongly recommend placing orders well in advance of when items are needed to avoid delays.

Thank you for your attention to this matter. Please reach out to Lizzy Burkhalter if you have any questions or need assistance.

Expense Report Approval Delays in Workday

The Hub has received a high volume of inquiries regarding the timeline for expense report approvals. Here’s what we know at this time:

• The central audit team (Expense Partner UW in Workday) is currently experiencing a significant backlog, which is causing delays in expense report approvals.
• Expense report approvals often take more than 30 days.
• If an expense report is sent back for corrections and then resubmitted, it re-enters the approval queue from the beginning, which may further delay processing.

Instructions – How to Check the Status of a Submitted Expense Report

We understand these delays can be frustrating and appreciate your patience. If you have further questions or concerns, feel free to reach out.

Important Note:
If your expense report uses funding from a college other than CALS (e.g., L&S), before submitting the report, please:

• contact Tori Cooper at tori.cooper@wisc.edu OR
• email the Russell Labs Financial Team at finance@russell.wisc.edu 

Welcome Kate Perleberg, New Russell Labs Hub Financial Manager

Broadly, Kate’s primary responsibilities will include overseeing the business services operations for the Russell Labs departments and budget management of non-sponsored funds.

A little background about Kate – a Wisconsin native, she earned her Bachelor of Science in Accounting from UW Stevens Point. She’s spent several years in financial roles in for profits, nonprofits, and most recently, the public sector supporting AmeriCorps programs throughout Wisconsin. She values building strong relationships and helping teams thrive by supporting the financial side of their work.

Outside of work, Kate enjoys being outdoors doing activities such as kayaking, hiking, snow shoeing, and walking her dog, Pip.

Kate will be in the office Monday – Friday, 8:00 am – 4:30 pm, in 237A so don’t hesitate to stop by and say hello or share any advice as she gets acclimated to campus and Russell Labs.

How to Translate the Old Funding Strings into Workday Worktags

For many years the UW used a funding string for accounting purposes:
Account Code/Fund/Project/Department/Program

But with the launch of Workday, that changed.

Now you use something called Worktags.

Sound confusing? Still thinking in the old funding strings?

Do we have a KB doc for you!

We updated our Funding Sources document to show you how to translate the old funding strings into Worktags. The doc includes instructions, examples, and screen grabs like this one:

️Workday Has Arrived

• Workday Login – https://www.myworkday.wisconsin.edu/
• UW-System Workday Help Library – https://www.wisconsin.edu/workday
• Our Workday page – https://hub.russell.wisc.edu/workday/
• Our Payroll Resources page – includes how-to’s:
  https://hub.russell.wisc.edu/area-homepages/hr-home/payroll-resources/