Faculty and Staff Handbook

CALS Leadership

• CALS Deans

Culture – Department

Diversity Statements – Department

• Entomology Statement on Diversity
• Forest & Wildlife Ecology Statement on Diversity
• Plant Pathology Statement on Diversity

Mission/Values Statements – Department

• Entomology Mission and Values
• Forest & Wildlife Ecology Mission, Vision, and Core Values
• Plant Pathology Vision, Values and Goals

Employee Assistance Resources – Counseling/Hotlines/Online Resources

• Employee Assistance website
• 24/7 access to counselors – LifeMatters
• In immediate crisis?
  • National Suicide Prevention Lifeline – 1-800-273-8255
  • Crisis Text Line – Text 741741
  • Call 911 for other life-threatening emergencies.

Governance

Faculty Governance

• Department Committees: Entomology  F&WE  Plant Path
• Executive Committee
  • University Policies
• Faculty/Staff Meetings
  • Meeting Minutes
    • F&WE
• Faculty Senate

Staff Governance

• Academic Staff Assembly
• Committee on Academic Staff Issues (CASI) at CALS
• University Staff Congress

HR Info

Applies to All Employees

• Employment Categories – UW-Madison
• Inclement Weather Guidelines
• Payroll and Benefits Resources, including Workday instructions
• Performance Management
  • Performance Management in Workday
  • UW–Madison Performance Management Policy
  • Performance Management Toolkit
  • Legacy System prior to Workday – PMDP Performance Management:
    About | Login (requires netID)
• Remote Work  (a.k.a. Flexible Work Arrangements)
  • UW Remote Work Policy
  • Campus Guide to Remote Work
  • Telecommuting Resources
  • Workday Instructions for Flexible Work Arrangements
• Required Training and Tasks (includes Emeritus Faculty on $ appointments)
• Training and Professional Development
  • Career Resources
  • Professional Development @UW–Madison
  • Workshops through Women in Science & Engineering Leadership Institute (WISELI)

See also:

• Staff HR Info – General in this section (Academic Staff Performance Reviews, Promotion, & Job Security link)
• Policy section of this page 
• Workplace Challenges and Conflicts section of this page

Faculty HR Info – General

• Faculty Legislation – Policies & Procedures
• Faculty Networking Series
• Review of Probationary Appointments
• Tenure at UW–Madison:
  • UW–Madison Tenure Policies
  • Tenure Workshops 
• Post-Promotion Review:
  • Five-Year Post Tenure Review – UW-Madison Policy
• Campus Awards and Grants 
• Faculty Sabbatical Leave Program

Faculty HR Info – Department-Specific

• Ad Hoc Promotion and Tenure Committees (F&WE)
• Faculty Merit Pay (F&WE)
• Promotion and Tenure of Assistant Professors (F&WE)
• Promotion from Associate to Full Professor (F&WE)
• Post-Tenure Review (F&WE)
• Search and Screen Committee Guidance (F&WE)
• Seminar Policy (F&WE)

Orientation Materials

New Faculty and Teaching Faculty

• New Faculty Welcome Packet – includes:
  • New Faculty Checklist – Tasks To Do Before Your First Day
  • New Faculty Welcome Guides – Part I – Technology Guide, Part II – About Russell Labs
  • New Faculty Quick Start Guide for First Day
  • For access to these materials, please contact the Department Administrator
• New Teaching Faculty Welcome Packet – includes:
  • New Teaching Faculty Checklist – Tasks To Do Before Your First Day
  • New Faculty Welcome Guides – Part I – Technology Guide, Part II – About Russell Labs
  • New Faculty Quick Start Guide for First Day
  • For access to these materials, please contact the Department Administrator
• New Faculty Resources:
  • Campus Resources page
  • Campus New Faculty Welcome 
  • First Week Resources
  • Mentoring Program 

New Grad Students

• First Week Resources

See also:

• Student Services Resources page

Faculty Offboarding

• Checklist for Closing Out a Research Lab

Staff HR Info – General

• Office of Postdoctoral Studies
• International Faculty & Staff Services
• Committee on Academic Staff Issues (CASI) at CALS
• Workplace Guidelines/Expectations (Hub employees only)
• Academic Staff Performance Reviews, Promotion, & Job Security
• University Staff Info

Questions on HR Topics? 

Visit the HR homepage for the staff contact information.

Policies

Policies by Employment Category

• OHR Employee Policies & Procedures
• Academic Staff Policies & Procedures
• University Staff Policies & Procedures

Policies – Conduct-Related

• Entomology Code of Conduct
• Plant Pathology Code of Conduct
• Alcohol and Controlled Substances Testing Policy
• Code of Ethics Policy
• Consensual Relationship Policy
• Criminal Background Checks
• Drug Free Schools & Communities Act
• Equal Opportunity and Affirmative Action Policy – Campus
• Hostile and Intimidating Behavior
• Mandated Reporting
  • Child Abuse and Neglect Mandatory Reporting Guidelines
• Nepotism
• Political Activities
• Sexual Harassment

Policies – Research-Related

• Conflict of Interest – Campus Policy
• Outside Activities Reporting – Campus
• Responsible Conduct of Research – Grad School
• Intellectual Property – Research
• Intellectual Property – Bayh-Doyle Act – Research

Policy Databases – Campus and CALS

Notes:

• CALS and Campus offer self-service to people at the department level only via the policy databases.
• CALS and departments may have slightly different versions of a policy.
• Check with the Hub staff person assigned to your department if you have questions.

Policy Databases – Campus:

• Campus Policy Database
• Campus IT Policies

Policy Databases – CALS:

• CALS Academic Policies and Procedures
• CALS HR Policies

Workplace Challenges and Conflicts

Offices That Can Help

Ombuds Office

Phone (608) 265-9992

https://ombuds.wisc.edu/

Confidential, impartial, alternative resource. providing an opportunity for all employees to explore concerns arising in the workplace, along with potential options, resources, and strategies. Ombuds are a team of retired faculty and staff with extensive on-campus experience who can be an excellent source for an off-the-record consultation.
Read more:

• Listen carefully and impartially
• Provide information, feedback and perspective
• Assist with early problem-solving, to minimize the escalation of conflict
• Work independently from university administration

Employee Assistance (EAO)

Phone (608) 263-2987

https://hr.wisc.edu/employee-assistance-office/

Provides confidential consultation for faculty and staff experiencing difficulties with communication and conflict in the workplace. The EAO counselors are trained in assessing workplace conflict and in assisting supervisors, directors, chairs and deans with coaching for difficult conversations.

• Respect in the workplace
• Stress management
• Change
• Conflict resolution
• Fostering a positive work environment

Personal Problems

Employee Assistance (EAO)

Phone (608) 263-2987

https://hr.wisc.edu/employee-assistance-office/

Provides confidential counseling for personal issues to assist faculty and staff with maintaining and enhancing both their personal and professional lives.

• Relationship difficulties
• Depression
• Anxiety
• Stress
• Work/life balance

Additional Resources

• 24/7 access to counselors – LifeMatters
• In immediate crisis?
  • National Suicide Prevention Lifeline – 1-800-273-8255
  • Crisis Text Line – Text 741741
  • Call 911 for other life-threatening emergencies.

Discrimination and Harassment (protected class)

Discrimination is conduct that adversely affects any aspect of an individual’s employment, education, or participation in an institution’s activities or programs, or has the effect of denying equal privileges or treatment to an individual on the basis of one more characteristics of that individual’s protected status or category as defined herein.

Contact the Office of Compliance if you have concerns about discrimination, have questions about the rights of individuals under the law and university procedures, or wish to file a discrimination complaint.

Sexual harassment includes, but is not limited to, unwelcome comments, jokes, pictures or remarks, questions, whether oral, in writing or sent via e-mail that are sexual in nature or content. Making obscene or lewd remarks or gestures can also be sexual harassment. This kind of conduct is improper even if there is no intent or purpose to offend someone. This conduct should not occur in the workplace.

Timely discussion of your concerns may allow resolution before alternatives become limited. The university will protect confidentiality to the extent possible under the law. If you feel you’ve been harassed:

• Seek advice. Consult your supervisor, manager, HR representative, department chair, director, dean, or any campus resource to discuss options for resolution.
• You may choose to seek informal resolution or file a sexual harassment complaint.
• You may find it helpful to seek support from a trusted colleague. Be aware of your interest in keeping the matter as confidential as possible.
• Keep notes of what happened, when, where, and who was present. Retain copies of any correspondence.
• Consider informing the individual(s) involved that the conduct is unwelcome and that you expect it to stop.

Sexual harassment information and resources

Filing a sexual harassment complaint

Hostile and Intimidating Behavior

Unwelcome behavior pervasive or severe enough that a reasonable person would find it hostile and/or intimidating and that does not further the University’s academic or operational interests is unacceptable to the extent that it makes the conditions for work inhospitable and impairs another person’s ability to carry out his/her responsibilities to the university. A person or a group can perpetrate this behavior. The person need not be more senior than or a supervisor to the target.

Hostile and Intimidating Behavior Website