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Hub Projects

Current Projects

Administrative Transformation Program (ATP)

Description:

The Administrative Transformation Program (ATP) is on a mission to rebuild finance, human resources, and research administration systems and services at every institution within the University of Wisconsin System. The goal is to reduce the complexity of the current administrative environment and refocus valuable staff time on UW’s mission of education, research, and outreach.

Timeline:  July 2021 – June 2024

Area: Financial, Grants, HR, Russell IT 

Russell Contacts: Margaret Webster, Laurie Luther, Brittney Greeno, Alyson Amenda, David Sandra

Scope: UW System-wide

Groups Impacted:  Faculty, staff, students, Hub staff

Campus Links:

ATP Benefits to Russell Labs Faculty and Staff*

Payroll Financial Research Admin

Improved ways to:

  • enter absences
  • track benefits
  • access pay statements
  • An easier process for submitting travel and expenses
  • Quicker reimbursement for travel and other expenses
  • Reduced complexity and burden related to effort reporting
  • Improved access to data pre-award through post-award
  • Easier to manage and monitor budgets with complete and real-time information, enabled by modern grants management systems

* According to the Administrative Transformation Program Staff

Centralized Accounts Receivable and Billing Project

Description:

This project will standardize fee for service (136 account) operations including invoicing, payment collection, and reporting.

Timeline:  Actively transitioning accounts; project completion scheduled for fiscal year 2023

Area: Financial Services

Russell Contact: Margaret Webster, Amber Oberdeck, Christine Terrien

Scope: Campus-wide

Groups Impacted: 136 fee-for-service account holders

Endpoint Management Project

Description: This project will standardize the IT asset management from purchase to retirement of all UW-owned and leased assets that connect to a network.

Key Changes:

  • All newly-purchased IT equipment will need patch management and IT security software installed.
  • All computers will be named with a standard naming convention.
  • All deprecated IT assets will need to be turned into RL IT to remove residual data.

Timeline: August 2022

Area: Russell IT

Russell Contact: Dave Sandra

Scope: CALS-wide

Groups Impacted: Faculty, staff, and students with university-owned (purchased) machines; Hub staff

New Faculty Welcome Materials

Description: This project will provide welcome materials for new faculty, including guides, checklists, and links to resources. Two of the resources are posted online and can be used by the entire Russell Labs community – the Faculty Handbook and the Links page.

Timeline: Spring – Summer 2022

Areas: Administration, HR

Russell Contact: Dixie Lang

Scope: Within Russell Labs

Groups Impacted:  New faculty; department chairs

Completed Projects

Procure to Pay Automation Project (P2P)

Overview: This is a UW system-wide project that aims to consolidate purchasing processes into one online system:

  • The Shop@UW site will be enhanced to ShopUW+ to accommodate the changes. 
  • All purchasing transactions other than p-card will be initiated in ShopUW+. 
  • Depending on the type of purchase and dollar amount, a series of approvals may be required before the order is placed.

Completed Date:  November, 2021

Russell Contact: Margaret Webster, Amber Oberdeck, Christine Terrien

Scope: UW Sytem-wide

Training:

Campus Links:

https://p2p.wisc.edu/

Title and Total Compensation Project (TTC)

Overview:  This project aims to organize job titles and create consistent job descriptions, and compare our job titles with similar titles and work done in peer institutions and other organizations to create a market based pay structure.

Completed Date:  Fall 2021

Russell Contact:

  • Entomology, Plant Pathology – Candice Butler
  • FWE, Hub – Sonia Parker
  • Overall – Alyson Amenda

Scope: Campus-wide

Campus Links:

 

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