Russell Labs Administrative Hub
    UNIVERSITY of WISCONSIN-MADISON UW-MADISON

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    Hub Projects

    Current Projects

    Administrative Transformation Program (ATP)

    Description:

    The Administrative Transformation Program (ATP) is on a mission to rebuild finance, human resources, and research administration systems and services at every institution within the University of Wisconsin System. The goal is to reduce the complexity of the current administrative environment and refocus valuable staff time on UW’s mission of education, research, and outreach.

    Timeline:  July 2021 – August 2025

    Area: Financial, Grants, HR, Russell IT 

    Russell Contacts: Margaret Webster, Laurie Luther, Alyson Amenda

    Scope: UW System-wide

    Groups Impacted:  Faculty, staff, students, Hub staff

    Campus Links:

    ATP Benefits to Russell Labs Faculty and Staff*

    Payroll Financial Research Admin

    Improved ways to:

    • enter absences
    • track benefits
    • access pay statements
    • An easier process for submitting travel and expenses
    • Quicker reimbursement for travel and other expenses
    • Reduced complexity and burden related to effort reporting
    • Improved access to data pre-award through post-award
    • Easier to manage and monitor budgets with complete and real-time information, enabled by modern grants management systems

    * According to the Administrative Transformation Program Staff

    Completed Projects

    Centralized Accounts Receivable and Billing Project

    Description:

    This project aimed to standardize fee for service (136 account) operations including invoicing, payment collection, and reporting.

    Timeline:  Project completion scheduled for fiscal year 2023

    Area: Financial Services

    Russell Contact: Margaret Webster, Amber Oberdeck

    Scope: Campus-wide

    Groups Impacted: 136 fee-for-service account holders

    New Faculty Welcome Materials

    Description: This project will provide welcome materials for new faculty, including guides, checklists, and links to resources. Two of the resources are posted online and can be used by the entire Russell Labs community – the Faculty Handbook and the Links page.

    Completed Date: Summer 2022

    Areas: Administration, HR

    Russell Contact: Dixie Lang

    Scope: Within Russell Labs

    Groups Impacted:  New faculty; department chairs

    Endpoint Management Project

    Description: This project will standardize the IT asset management from purchase to retirement of all UW-owned and leased assets that connect to a network.

    Key Changes:

    • All newly-purchased IT equipment will need patch management and IT security software installed.
    • All computers will be named with a standard naming convention.
    • All deprecated IT assets will need to be turned into RL IT to remove residual data.

    Completed Date: August 2022

    Area: Russell IT

    Russell Contact: Dave Sandra

    Scope: CALS-wide

    Groups Impacted: Faculty, staff, and students with university-owned (purchased) machines; Hub staff

    Procure to Pay Automation Project (P2P)

    Overview: This is a UW system-wide project that aims to consolidate purchasing processes into one online system:

    • The Shop@UW site will be enhanced to ShopUW+ to accommodate the changes. 
    • All purchasing transactions other than p-card will be initiated in ShopUW+. 
    • Depending on the type of purchase and dollar amount, a series of approvals may be required before the order is placed.

    Completed Date:  November, 2021

    Russell Contact: Margaret Webster, Amber Oberdeck

    Scope: UW Sytem-wide

    Training:

    Campus Links:

    Title and Total Compensation Project (TTC)

    Overview:  This project aims to organize job titles and create consistent job descriptions, and compare our job titles with similar titles and work done in peer institutions and other organizations to create a market based pay structure.

    Completed Date:  Fall 2021

    Russell Contact:

    • Entomology, Plant Pathology – Candice Butler
    • FWE, Hub – Sonia Parker
    • Overall – Alyson Amenda

    Scope: Campus-wide

    Campus Links:

     

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