Allen, Mariah

(608) 263-5258

mariah.allen@wisc.edu

284 Russell Labs

In the office:
8:30 am – 4:30 pm

Biography

Area: Grants

Supports: Forest and Wildlife Ecology

Key Responsibilities Include:

Pre-award administration:

Working with faculty/staff to develop, prepare, and submit grants and contracts in accordance with agency and UW-Madison requirements
Reviewing, editing, and approving proposals, budgets, and other agency-required supplementary documents for submission or award setup
Collaborating with faculty on uploading and submitting of required materials into agency-specific grant systems (NSPIRES, Fastlane, Research.gov, GrantSolutions, Cayuse, etc.) and UW-Madison’s internal proposal routing system, WISPER
Acting as a liaison between the PI, department, RSP, and agency as needed
Grant proposal assistance and review, grant proposal budget review, Grants.gov proposal submissions

List of Tasks

Task:

Area:

Contacts/Additional Info:

Task	Area - links to area homepage w/contact info except Self Serve)	Contacts/Additional Info
Academic policy advisement, university and college, undergraduate	Student Services	Allee Hochmuth
Admissions processing, applicant review (graduate)	Student Services	Emily Laabs
Advising, graduate	Student Services	Emily Laabs; Faculty advisor and Committee
Advising, undergraduate	Student Services	Allee Hochmuth
Advisor Note System, maintaining notes on undergraduate students	Student Services	Allee Hochmuth
Airfare, hotel reservations for guests (non-employees)	Administration	Ashley Bowman (Ento, PP); Carolyn Rindahl (FWE)
Airfare, hotel reservations for UW employees	Self Serve	Self-serve; host PI/Dept, or individuals. Concur System If questions arise with reservations, contact Amber
Benefits eligibility, enrollment and consulting	HR/Payroll	hr@russell.wisc.edu
Building and facilities management	Facilities & Instrumentation	Tim Lorenz
Budget management	Grants	Self-serve through WISER or meeting with Finance staff
Cancel courses	Student Services	Allee Hochmuth
Capstone agreements, undergraduate	Student Services	Allee Hochmuth
Career counseling, undergraduate	Student Services	Allee Hochmuth
Compliance, employee	HR/Payroll	hr@russell.wisc.edu
Compliance, grants	Grants	Laurie Luther; Mariah Allen
Conference room reservations	Self Serve	View conference room calendars here. Book conference rooms with Outlook 365 or Outlook.
Copying - how to use the copier	Russell Labs IT	IT Staff How-to: Scanning to and from USB/Flash Drive
Copying - making copies	Self Serve	Self-serve
Cost Share	Financial Services	Pre-Award: Mariah Allen (FWE); Laurie Luther (Ento, PP); Post-Award: Alyson Amenda
Courier services/shipping	Facilities & Instrumentation	Tim Lorenz
Course attributes, assigning	Student Services	Allee Hochmuth
Course evaluations, executing (AEFIS)	Student Services	Allee Hochmuth
Course waitlists, managing	Student Services	Allee Hochmuth
Curriculum management, graduate	Student Services	Emily Laabs
Curriculum management, undergraduate (covers Guide editing, course proposals, program changes)	Student Services	Allee Hochmuth
DARS evaluations, undergraduate	Student Services	Allee Hochmuth Includes advising students on time to degree completion, and coordinating exceptions to curriculum in consultation with program faculty
Tuition payments - via department or 3rd party	Financial Services	Alyson Amenda
Deposits, cash and check (to 136 accounts)	Financial Services	Financial Services Staff
Deposits, gift check (to UW Foundation and 233 accounts)	Financial Services	Financial Services Staff
Direct Payments (DPs)	Financial Services	Financial Services Staff
Driver authorizations, State vehicle		Campus Business Services - More Info
ECC and ECRT effort (on-line work effort reporting)		Alyson Amenda
Email lists for departments, subscriptions	Russell Labs IT	IT Staff
Employee conflict, health/wellness, trainings and compliance	HR/Payroll	hr@russell.wisc.edu
Employee funding	HR/Payroll	Financial Services Staff, Alyson Amenda, Elyce Rodrigues
Employment information and consulting	HR/Payroll	hr@russell.wisc.edu
Employment termination	HR/Payroll	hr@russell.wisc.edu
Events - in Advance of scheduling	Financial Services
Expense reimbursement policy and approvals	Financial Services	Financial Services Staff
Faculty/academic staff leave reporting and requests	HR/Payroll	hr@russell.wisc.edu
Fee for service account requests (136 accounts)	Financial Services	Amber Oberdeck; Elyce Rodrigues
Fellowships (Graduate) - includes WDGF and SciMed GRS	Student Services	Emily Laabs; Alyson Amenda; Margaret Webster
Fleet vehicles - funding	Financial Services	Financial Services Staff
Fleet vehicles - general info and reservations	Self Serve	Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system)
Funding, employee	HR/Payroll	hr@russell.wisc.edu
Gift check deposits (to UW Foundation and 233 accounts)	Financial Services	Financial Services Staff
Grad student employment	HR/Payroll	hr@russell.wisc.edu ; Emily Laabs
Grants - post-award: - accounting - expense review - monitoring, reporting and closeout - no-cost extensions - re-budget - subcontracts		Alyson Amenda
Grants - pre-award: - proposal assistance and review - Grants.gov proposal submissions - proposal budget review	Grants	Laurie Luther – Plant Path, Entomology customers Mariah Allen – FWE customers
Growth chambers	Facilities & Instrumentation	Tim Lorenz
Handbooks and forms for academic programs (Graduate)	Student Services	Emily Laabs
Health/wellness, employee	HR/Payroll	hr@russell.wisc.edu
Hire requests, student hourly and TE	HR/Payroll	hr@russell.wisc.edu
Independent Study Agreements, undergraduate	Student Services	Allee Hochmuth
Instagram account, Russell Labs, maintain	Student Services	Allee Hochmuth
Instrument shop	Facilities & Instrumentation	Tim Lorenz
Internship placements, Forest Science, tracking and reporting	Student Services	Allee Hochmuth
Keys	Facilities & Instrumentation	Tim Lorenz
Leave reporting and requests, faculty/academic staff	HR/Payroll	hr@russell.wisc.edu
Lost and Found	Facilities & Instrumentation	Tim Lorenz
Mail, mailroom	Facilities & Instrumentation	Tim Lorenz
Major declaration, single and double, undergraduate	Student Services	Allee Hochmuth Includes declaring new students in the major and advising on time to degree completion
Milestones, track student milestones and progress towards degree (Graduate)	Student Services	Emily Laabs
Name plates for doors	Facilities & Instrumentation	Submit service request via Facilities form.
No Cost Extension (NCE) and re-budget requests (Post-Award)	Financial Services
Online course updates (Undergraduate and Graduate)	Student Services	Allee Hochmuth
Order office supplies	Self Serve	Self-serve; staff can order their own office supplies via ShopUW+.
Packages, receiving in Russell Labs, shipping from Russell Labs	Facilities & Instrumentation	Tim Lorenz
Parking permits, renewal - Dept of Lab vehicle	Administration	Administrative Assistant
Payment to Individual Reports (PIRs)	Financial Services	Financial Services Staff
Photocopying - copier use and questions	Russell Labs IT	IT Staff How-to: Scanning to and from USB/Flash Drive
Photocopying - making copies	Self Serve	Self-serve
Printer, office or lab - paper	Russell Labs IT	IT Staff
Printer, office or lab - toner - ordering, installing	Self Serve	Order through ShopUW+. Russell IT only handles toner for the shared Sharp color copier/printers.
Program Certification/Program of Study - Graduate	Student Services	Emily Laabs
Purchasing card applications and management	Financial Services	Financial Services Staff
Qualifying exams	Student Services	Emily Laabs
Recruitment (Employee)	HR/Payroll	hr@russell.wisc.edu
Recruitment (Graduate)	Student Services	Emily Laabs
Registration, conference	Self Serve	Self-serve; use pcard or e-reimbursement.
Reimbursement, travel expense, procedures and approvals	Financial Services	Financial Services Staff
Remission, tuition	HR/Payroll	Emily Laabs
Requisitions, purchase orders (>$5000)	Financial Services	Financial Services Staff
Reservations, classroom	Administration	Elizabeth Burkhalter; Allee Hochmuth (backup)
Reservations, conference room	Self Serve	View conference room calendars here. Book conference rooms with Outlook 365 or Outlook.
Schedule of classes (FKA Timetable)	Student Services	Allee Hochmuth
Scholarship nomination process, undergraduate, assistance	Student Services	Allee Hochmuth
ShopUW+	Self Serve/Financial Services	Self-serve; staff can order their own office supplies per PI approval with funding source via ShopUW+, and will need to route for approval from Financial Services Staff
SOAR activity management	Student Services	Allee Hochmuth Includes evaluating Advanced Placement scores, transferring credit equivalencies, advising students on appropriate First-year Interest Groups (FIGS) and liaising with appropriate campus offices as necessary (Registrar's Office, International Student and Scholars Services, CALS Academic Affairs, etc.)
Student employment, Grad	HR/Payroll	hr@russell.wisc.edu
Student employment, Undergrad	HR/Payroll	hr@russell.wisc.edu
Student enrollment permissions, graduate	Student Services	Emily Laabs
Student enrollment permissions, undergraduate	Student Services	Allee Hochmuth
Student hourly and TE hire requests	HR/Payroll	hr@russell.wisc.edu
Student Information System (SIS) updates	Student Services	Allee Hochmuth
Student recruitment, undergraduate	Student Services	Allee Hochmuth Includes participate in campus recruitment events
Supplies, order office supplies (Hub only)	Self Serve	Self-serve; staff can order their own office supplies via ShopUW+ and will need approval from Alyson.
Telephone lines (VoIP setup)	Russell Labs IT	IT Staff
Timesheet entry and approval issues	HR/Payroll	hr@russell.wisc.edu
Timetable	Student Services	Allee Hochmuth
Trainings, employee	HR/Payroll	hr@russell.wisc.edu
Travel expense reimbursement procedures and approvals	Financial Services	Financial Services Staff
Tuition payments - via department or 3rd party		Alyson Amenda
Tuition remission	HR/Payroll	Emily Laabs
Undergraduate advising	Student Services	Allee Hochmuth
Undergraduate curriculum	Student Services	Allee Hochmuth
Undergradute listserves, manage	Student Services	Allee Hochmuth
Vehicles, department	Facilities & Instrumentation	Facilities and Instrumentation Staff
Vehicles, fleet - funding	Financial Services	Financial Services Staff Margaret Webster
Vehicles, fleet - general info and reservations	Self Serve	Self-serve: Fleet car information Fleet car online reservation system (UW and DOA Fleets are now combined in a single reservation system)
Visa application processing and consulting	HR/Payroll	hr@russell.wisc.edu
VoIP lines	Russell Labs IT	IT Staff
Waitlists, managing	Student Services	Allee Hochmuth
Warrants, graduate students	Student Services	Emily Laabs
Task	Area - links to area homepage w/contact info except Self Serve)	Contacts/Additional Info

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Russell Labs Administrative Hub

Mariah Allen

Grants & Contracts Specialist