Van Wert, Kristina

Detailed Profile

Title

Administrative Specialist

Phone

Email

kvanwert@wisc.edu

Office

Schedule

In the Office

Start/End	Mon.	Tue.	Wed.	Thu.	Fri.
Start
End

Remote

Start/End	Mon.	Tue.	Wed.	Thu.	Fri.
Start	–	–	–	–	–
End	–	–	–	–	–

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Area

Administration

Supports

Wisconsin Cooperative Wildlife Research Unit (CO-OP) (60%), Forest and Wildlife Ecology (40%)

CO-OP Key Responsibilities Include:

These duties are essential to this role, and must be prioritized over FWE/Hub-related activities.

• General:
  • Data entry – update Digital Measures for CO-OP employees
  • Event management – CO-OP meeting – prepare materials, plan and coordinate logistics, coordinate departmental parking passes
  • Policies and procedures – provide guidance to CO-OP members on UW policies and procedures
  • Reports – prepare and distribute CO-OP reports
  • Shipping – ship packages as needed
• Financial – General:
  • Fiscal Year End
    • Communicate with finance and post-award teams regarding state and federal fiscal closeout
  • Purchasing
    • Place purchasing card (P-Card) and ShopUW+ purchases for federal faculty, including travel bookings and ad-hoc purchases
• Grants:
  • Communicate with grant sub-awardees regarding invoices and related items
  • Grant closeouts – complete federal grant closeout paperwork (including form completion and delivery to USGS)
  • RAMP requests – prepare and submit RAMP requests (NCEs and re-budget requests)
•  Transportation:
  • Mileage – maintain vehicle logs

Forestry and Wildlife Ecology Key Responsibilities Include:

• Event management:
  • Departmental events – assist in planning and coordinating departmental events (e.g., annual parties, retreats)
  • Seminars – work with seminar chairs to coordinate seminar speakers, including scheduling, bookings, and expense tracking
•  Parking/Transportation:
  • Unit Parking Coordinator – serve as unit parking coordinator, including:
    • Assigning parking priorities
    • Communicating rankings to CALS
  • Mileage – report monthly vehicle odometer readings to Fleet for departmental vehicles
  • Permits – manage annual vehicle permits for lab and departmental vehicles
• Financial:
  • Expense reports – create for non-employees
  • P-Cards – process and reconcile P-Card purchases for departmental activities and emeritus professors
  • Purchasing – advising for faculty, staff, and students
• Travel – arrange recruitment-related travel
• Workday – provide Workday-related guidance for faculty, staff, and students

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