Audience:
- Russell Labs faculty and staff
Applies to:
- 101, 135, and 150 funds
- 133 or 144 accounts ending June 30, 2024
- Travel Incorporated invoices required to be paid before July 1, 2024
Please consider PAUSING purchases via these methods from June 17 – July 3:
- ShopUW+
- Purchasing card (p-card)
- eReimbursement
Deadlines
| Item | What You Need to Do | Russell Labs Deadline | If You Miss the Deadline… |
| ShopUW+ catalog invoices | Follow up on pending orders with RL Financial Services. | June 13, 2024 | The invoices will be charged to FY 2025 funds. |
| Purchasing card transactions | Reconcile the transactions. | June 20, 2024 | Transactions will be closed, and you will have to submit additional paperwork. |
| Expense reimbursement (E-reimbursement) |
Get the E-reimbursement fully approved. | June 13, 2024 | The e-Reimbursement will be held until July 1 then charged to FY 2025 funds. |
| Travel Incorporated Invoices | Retrieve all Travel Incorporated invoices that are required to be filed with payment mechanisms. | June 30, 2024 | You may not be able to access the invoices anymore. |
| Travel Incorporated open ticket credits on file (e.g. cancelled tickets, vouchers) | Use them. | June 30, 2024 | Travel Incorporated will only support unused open ticket credits until October 1st, 2024, at which point there will be no method to recover any funds or apply to a future flight. |